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Submission Guidelines for The Ostracon
The Publications Committee of the Egyptian Studies
Society has adopted the following guidelines for submissions to The
Ostracon.
The Ostracon is a research journal. Factual articles
about Ancient Egypt are welcome. These may take the form of scholarly
articles, book reviews, reviews of significant lectures or exhibits,
or interpretive articles that apply to the archaeology of Egypt. In general,
highly speculative material, fiction or reviews of fiction will not be
published. For a discussion of the distinction between speculation and
interpretation, please see this
essay.
If you have an idea, but don't really know where to
begin, please feel free to e-mail
the editor. The editor and staff will do their best to try to help
you with research suggestions, or anything else you might need. You don't
have to be the best scholar in the world to submit something; all we
ask for is a love of the subject and a willingness to work within the
general framework outlined here.
Please note: Dated materials (notices of meeting times,
events, etc.) are better submitted to The
Scribe's Palette.
Here are the guidelines we request you follow when
submitting an article or review to The Ostracon. None of these
guidelines are carved in stone, but if you can stick to most of them,
it will make things easier for everyone concerned.
- Articles must be in English. Quotations
or excerpts in other languages should be accompanied by English translations.
- Article length should be limited
to approximately 5000 words; longer articles will be considered, but
may be printed in two issues or returned for editing. Reviews and lecture
notes should not exceed 1000 words.
- For the sake of consistency, all
place names and personal names, such as the names of Egyptian kings,
will be edited to conform to the house style. In particular, Egyptian
names will be changed by the editor to their Egyptian rather than Greek
form (thus, Khufu not Cheops). If you mention an ancient
site by its Classical (i.e., Greek or Latin) name, try to give its
modern name as well, if you happen know it (thus, "Herakleopolis,
modern Ihnasiyyah el-Medina"). For dates, please use the now-standard "BCE-CE" notation,
rather than "BC-AD." Authors with strong religious preferences
may use "BC-AD," however.
- In general, citations and other
matters of publication style should conform to The Chicago Manual of Style, fifteenth edition.
When citing research sources, the Author-Date-Page style (e.g., Redford
1999b, 127), is preferred. However, the Humanities style with superscript
numbers and endnotes may be used. Please be aware that the relatively
small type size used in The Ostracon means that superscript
reference numbers will be very small and hard for some readers to see.
For books, make sure both publisher and place of publication
are cited. Citations to The Ostracon should always be in that
form with the word "The."
Bibliographic Examples:
Journal article:
Katzenstein, H. Jacob. 1982. "Gaza in Egyptian Texts of the
New Kingdom." Journal of the American Oriental Society 102:111–113.
Book:
Breasted, James Henry. 1906. Ancient Egyptian Records: Historical
Documents from the Earliest Times to the Persian Conquest; Collected,
Edited and Translated with Commentary. 5 vols. Ancient Records
2, ser. ed. William Rainey Harper. Chicago: University of Chicago
Press. (Reprinted London: Histories & Mysteries of Man Ltd.,
1989.)
Edited book:
Shaw, Thurston, Paul Sinclair, Bassey Andah, and Alex Okpoko, eds.
1993. The Archaeology of Africa: Foods, Metals, Towns. One
World Archaeology 20, ser. ed. P. J. Ucko. London and New York: Routledge.
Book section:
Smith, Harry Sidney. 1992. "The Making of Egypt: A Review of
the Influence of Susa and Sumer on Upper Egypt and Lower Nubia in
the Fourth Millennium B.C." In The Followers of Horus: Studies
Dedicated to Michael Allen Hoffman, 1944–1990, edited by
Renee F. Friedman and Barbara Adams. Egyptian Studies Association
Publication 2. Oxford: Oxbow Books. 235–246.
Thesis:
Hoch, James Eric. 1991. Semitic Loan Words in Egyptian Texts of
the New Kingdom and Third Intermediate Period. Doctoral dissertation;
Toronto: University of Toronto, Department of Near Eastern Studies.
- The copyright of all manuscripts
published in The Ostracon remains the property of the authors.
Under no circumstances are articles in The Ostracon to be reprinted
without written permission of the original author. Any author submitting
a manuscript to The Ostracon for consideration is deemed to
have granted the Egyptian Study Society a one-time right to publish
the manuscript in print, on the World Wide Web, and (possibly in the
future) in electronic archival form, such as a CD-ROM or DVD. Web publication
may be delayed for a period generally not to exceed 6 months, but will
be expedited if requested. Each article's Web publication will be in
a "reprint" format consisting of a cover showing the article
title and author, followed by the pages on which that article appears.
Every effort is made to have the appearance, pagination and layout
of the reprint-format duplicate the printed material. Any errors in
the printed version may be corrected on the Web; if so, a notice will
accompany the reprint.
- We encourage authors to submit
manuscripts via e-mail in
Microsoft Word (MS Word), or WordPerfect formats. Currently, MS Word
2000 and and Word Perfect 12 or earlier formats can be read by our
software but we can usually manage to convert articles from other word
processing programs, such as Star Office or Open Office, or files in
RTF (.rtf) format. If you plan to submit an article in any other word-
processing format, contact the
editor before sending it.
- Please format the body text in
Times New Roman (Windows) or Times (Macintosh, Linux). If submitting
a manuscript on diskette or CD via post, enclose a printout
as well. Typewritten manuscripts will also be accepted but must be
double spaced. If you would like to send your submission via post,
please e-mail the editor
for the postal address.
- Egyptian hieroglyphs in the text
of an article should be rendered as transliterations. If in addition,
the glyphs themselves are to appear in the article, they should be
submitted as figures. You may submit handwritten hieroglyphs, provided
they are clearly legible. The same conditions may also apply to characters
in exotic (non-Roman) scripts such as Arabic, Greek, Coptic, Hebrew,
etc., although they can often be printed in-line with the text if we
have the fonts available. Please consult the
editor about these issues.
- All graphic material not the property
of the author—illustrations, photographs, maps, diagrams, etc.— must
used with permission to publish from the copyright owner. In general,
works published prior to 1925 are public domain, but the individual
submitting such material accepts all responsibility for any copyright
infringement.
- Please submit scanned graphics
(drawings, photographs, etc.) that are at least 150 or preferably 300
dots-per-inch, if possible. The graphic file format should be TIFF
(.tif) or a high resolution JPEG file (.jpg). Please contact
the editor for permission to e-mail graphics BEFORE doing so. E-mailed
submissions should not exceed 2 Megabytes per e-mail message. Larger
graphics files should be mailed on CD-ROM or we will make special arrangements
with you. Photographs may be submitted in either print or slide format;
we will scan them for you. It is highly recommended that you
keep a duplicate copy as the ESS cannot be held responsible for any
lost photographs. Every effort will be made to return photos as soon
as possible.
We look forward to your submission! Please do not hesitate
to contact the editor with any questions, comments, or requests for help.
Publications Committee
E-mail: Ostracon@EgyptStudy.org
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