63rd Regular Convention
The Lutheran Church – Missouri Synod
July 14 – 19, 2007

Exhibitors at the 63rd National Convention of the LCMS will have the opportunity to network with an anticipated 7,500 church and lay leaders, pastors and staff.  These people represent the 2.5 million members of the LCMS and are influential in their congregations, schools, districts and ministries in thousands of locations throughout the United States.

Exhibitor Service Kit (Large PDF file)

Exhibit Operations

1) Exhibit Hours

With the exception of lunch each day (normally scheduled from 12:30 to 2 p.m.), the convention takes no formal breaks. A special “after hours” session will be held  Sunday evening to give our 1,300 delegates the opportunity to visit the exhibit hall and browse at length through the exhibits.

Saturday,      July 14      10 a.m. - 4 p.m.
Sunday,        July 15      Noon - 8 p.m.
Monday,        July 16      10 a.m. - 6 p.m.
Tuesday,       July 17      10 a.m. - 6 p.m.
Wednesday,   July 18      10 a.m. - 6 p.m.

Exhibitors may have entry to the exhibit hall one hour before exhibit hours.

2) Exhibitor Badges

Each individual exhibiting at the convention is required to wear a name tag and ribbon supplied by the convention. All booth workers must be registered. Each 10-by-10 booth entitles you to register two workers. Additional name tags are available for $5 each. Exhibits must be continuously staffed by badged personnel during the exhibit hours.

3) Security Service

Security will be furnished by George R. Brown Convention Center (GRB) staff when the exhibit hall is closed. Neither the management of the GRB, The Lutheran Church–Missouri Synod, nor the decorator, or their agents will be liable for any personal injury to the exhibitor, its agents or for the safety of exhibits against theft, damage by fires, accidents or other causes.

Exhibit Space and Exhibits

1) Assignment of Space

Assignment of space is the sole responsibility of the LCMS. Factors which will be considered include: 

• Nature of the exhibit
• Products or services to be displayed or represented
• Amount of square feet purchased
• Amount of space available
• Date application and fee are received

The Lutheran Church – Missouri Synod makes the final determination on the appropriateness of booths, exhibitors and displays in the exhibition hall and elsewhere in the Convention Center and its adjoining properties, and retains the right to remove any material deemed inappropriate.

Space is assigned exclusively for an individual organization and is nontransferable. No part of the booth space may be sublet. Products and services cannot be in direct competition with the goods and/or services provided by companies in the LCMS National Contract Program.

It is expected that exhibitors conduct their business consistent with the objectives of the Synod. Exhibitors are encouraged to provide, where possible, a strong and clear witness for Christ in promotional takeaways for exhibit visitors.

2) Exhibit Set-up

Friday, July 13     8 a.m. - 3 p.m.

All exhibits must be set up no later than 8 a.m., Saturday, July 14, for inspection by the Convention Exhibit Committee.  Exhibits must be continuously staffed during the exhibit hours and must remain intact from 10 a.m., Saturday, July 14, until 6 p.m., Wednesday, July 18. 

3) Exhibit Tear-Down

All exhibits and materials must be removed from the exhibit hall no later than 10 a.m., Thursday, July 19.

Exhibitor Cost and Administration

1) Cost

The cost of one 10-by-10 ft. booth, including carpet, identification sign, table (skirted and draped), chair and two name tags is $750.

2) Reservations

Complete the space reservation request form and forward with a check, for the full amount of desired exhibit space and extra badges, made out to The Lutheran Church---Missouri Synod. 

3) Acceptance

Upon receipt of your exhibit request, you will be notified of its acceptance status. If accepted, a confirmation letter and housing information will be mailed to you.  Hotel and airport information will be mailed to you along with your booth confirmation. An Exhibitor Service Kit including information on labor, shipping services, delivery and equipment will also be e-mailed by May 15.

4) Cancellations

Cancellations of space reservations become effective when they are received in writing by  the LCMS Travel & Meeting Planning Department. Exhibitors are requested to notify the LCMS Travel & Meeting Planning Department of pending cancellations by telephone at (314) 996-1148. All cancellations before May 1 will be assessed a $150 processing fee. No refunds will be made for cancellations received after May 1, 2007.

Violation of any of the exhibit guidelines may preclude an exhibitor from participation in future meetings, conventions and gatherings of The Lutheran Church–Missouri Synod.

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