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Bento v1.0 by FileMaker Review

Tuesday, May 6th, 2008

When I first saw the announcements that Bento was to be released, I was very excited about the potential of it, and was anxiously awaiting the chance to review it. Bento, which is developed by FileMaker, is a personal database application for Mac OS X Leopard. FileMaker is a phenomenal application in itself, but for many people FileMaker is just overkill, especially when it comes to more personal needs. What I needed is an application that will help me organize my contacts, events, projects, inventory, etc., and Bento is all about organization.

The first thing I noticed about Bento is the clean and well designed layout. It’s not cluttered, and offers basically everything you need to get started in a very usable manner. Looking through the source category, I immediately noticed the integration between Bento and Address Book and iCal. All of your iCal events and tasks, along with your contents of the Address Book are easily manageable inside Bento. Any changes you to make to these entries in Bento, will reflect in your Address Book and iCal.

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Bento ships with quite a few templates sorted by education, personal, and work. These templates cover a wide range of needs including projects, events, planning, inventory, and more. You also have the option to start with a blank template, and build your own solution from scratch. The pre-made templates are completely customizable, so you can tailor them to your specific needs with ease.

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Over the last couple of weeks I have created several different project types, but I wanted to focus on the one that Bento seemed most valuable to me, and that was the ability to create a complete inventory of my home. I started out using the Inventory template, and with about 20 minutes or so of customizing the layout and input fields, it was exactly what I needed. Once you are working inside a form, clicking the customize icon will let you easily modify the current template to your liking both visually and functionality wise. Arranging the layout is as simple as drag and drop, and adding fields like text, currency, media, etc. are setup by entering just a few choices.

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I set my inventory form up to have two columns which one contained fields for item description, price, date purchased, serial numbers, and other relevant info. The second column was dedicated to media and notes. The media field allows you to add items like images, audio, video, and even gives the option to take your own pictures and import them directly to your form entry. Since my focus was inventory, I took pictures of my household items, and simply dragged them into the field. I had no problems importing media, but I would love to see an integration with Flickr where I could pull images from there right into a field.

The real difficult part was just adding all the data, but that is one thing that unfortunately Bento can’t do by itself. After a few short hours I had all my inventory data entered, and was very pleased with the final result. The table view inside Bento gives you a quick spreadsheet-like view of your data, which also gives you easy access to sort your data. There is also a summary view that will show your column stats depending on what type of data is entered into that area. For instance, in my “cost” category it can show me the total sum, average, minimum, or maximum data for that column. Don’t worry if you have a bunch of entries either, the iTunes-like search is quick and accurate.

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Now I’m at the point where all of my data is entered, I have a good template setup that will make adding additional items easy, so just one more thing to do which is customizing my library. Clicking the customize icon once again, I browse through the over 20 included themes which give you different backgrounds, colors, and text. The included themes are good, but I would like to have the ability to add my own themes as well.

The last feature I wanted to try, and is probably the most important is the backup ability. After all, what’s the point of entering all your data if there is no way to save it to a safe place. To backup your database, or to rest