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Canadian Genealogical Projects Registry


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© 2002 - 2005 AFHS 18 Jul 2002

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Canadian Genealogical Projects Registry

NEHGS Genealogy Technology Excellence AwardFrequently Asked Questions

What is the Registry? - What's the cost? - Isn't this already done? Do I need a website to contribute? - Can only societies contribute? Who retains copyright? - Can information be changed? - Is there a non-Canadian Registry? - Have you won any awards? - How do I Submit an Indexing/Transcription/Extraction Project? - Who can I Contact for more information? - Whose idea was this? - Are there any warnings?
  1. What is the Canadian Genealogical Projects Registry? The Canadian Genealogical Projects Registry is a free electronic resource for the genealogical community. It will answer:
    • "Just who has transcribed the headstones from the Central Cemetery?"
    • Is there an index for the 1901 census for Alberta
    • Where can I advertise the extraction/transcription project that my society is working on?

    Think about it. Have you ever painstakingly transcribed the surnames from an entire village cemetery (just in case you need them in the future), only to discover a few months later, that the cemetery has been transcribed and published by someone else.

    We hope to help eliminate such duplication of work by providing a central place where small and large genealogy projects can be listed. This Registry will be a site where you can find out which extraction/transcription projects are planned, underway, or have been completed.

  2. What is this going to cost me? There are no charges to those who visit and use our Projects Registry, or to those individuals and organizations who ask us to list their Projects. This Registry, itself, is a project of the Alberta Family Histories Society and its volunteers.

    However, professional/commercial fees may be charged for data access -- that will be the prerogative of individual project stewards. By visiting the respective website or contact point provided such details will be provided by those project stewards.

  3. Isn't this already done by someone else? No. There are lots of sites that offer links to other websites which have links to advice sites, to link sites, and/or to data sites. But, there is no central Canadian web resource to show data resources that are not on the internet, or that are in the planning stages.

    We feel that by developing this registry, genealogical researchers and volunteers in Canada will be able to find data resources better, avoid duplication of extraction/data entry efforts, and faciliate the access of non-web based resources.

  4. Do we have to have a website to submit a project? No. We do require that you provide either a mailing address or a phone number, so that the site visitor can be in touch with the project manager or steward.
  5. Can only societies submit projects? No. Anyone can submit a project: a person, a group of people, a society, a business, or a government department/agency.
  6. Do I/we have to give up copyright to be part of the Projects Registry? No. You still are owner/steward/developer of the data resource. We simply are creating an online inventory of genealogical projects underway or completed.
  7. Can I change information after I've registered a project or projects? Yes. We would like the site to remain as current as possible. In fact, if we don't hear from you, we'll contact you once a year to see whether the information is still accurate. And, we'll be validating any weblinks regularly as well.
  8. Is there a registry for non-Canadian Genealogical Projects and how can I contact them?
  9. How do I submit a project? Just send us an that answers the following questions (hint: you can copy the questions to your clipboard and then paste them into the body of your note to us).

    1. This indexing/transcription project is (choose one):
      1. Already listed in the CGPR
      2. New to the CGPR
    2. The type of records being transcribed/indexed is/are (choose all appropriate):
      1. Birth - Church Records
      2. Birth - Civil Records
      3. Birth - Newspaper Announcements
      4. Birth - Other (please specify)
      5. Marriage - Church Records
      6. Marriage- Civil Records
      7. Marriage- Newspaper Announcements
      8. Marriage - Other (please specify)
      9. Census (specify year)
      10. Death - Cemetery Records
      11. Death - Church Records
      12. Death - Civil Records
      13. Death - Newspaper Announcements
      14. Death - Wills/Probate Records
      15. Death - Other Sources
      16. Other - Baptismal Records
      17. Other - Bibliographies
      18. Other - Biographies
      19. Other - Book Indexes
      20. Other - Church Records
      21. Other - Directories
      22. Other - Immigration Records
      23. Other - Land-Related Records
      24. Other - Lineages
      25. Other - Military Records
      26. Other - Passenger Lists
      27. Other - Ship Lists
      28. Other - Miscellaneous Resources
    3. The geographic range of the project is (be as detailed as possible):
      1. Community:
      2. Province:
    4. The Status of the Project is (choose one):
      1. Completed and (choose most accessible form):
        1. Available at this webaddress:
        2. Available as a publication titled:
        3. Available in another form (specify):
      2. Underway (specify anticipated completion date)
      3. Planned (specify anticipated completion date)
    5. Who is the sponsor for this project (please answer all)?
      1. Name of Contact Person
      2. Name of organization/company (if applicable)
      3. Website homepage of organization/company/person - or if no website is available, e-mail
    6. Other comments about this project?
      We place no conditions on participation in the Registry, but would be pleased if you would provide a link to the webpage from your organization/business/personal website as possible. To facilitate this, we have provided a clickable image that you can incorporate into your website. If your work is in paper form, you could save this image and reference the website on your publication, with a statement such as "A proud participant in the Canadian Genealogical Projects Registry"

    Our webster will incorporate your information into the online registry as soon as possible - usually within a week.   Canadian Genealogical Projects Registry   Just save this image and provide the following html code (removing extraneous spaces resulting from copying & pasting):  
    <a href="http://www.afhs.ab.ca/index.html "><img src="CGPR.gif" width=179 height=39 border=1 alt="Canadian Genealogical Projects Registry"></a>

  10. Credits: This project is the brainchild of the past AFHS Projects Chair, Janet Morgan, who has developed many indexes that are helpful to genealogists researching in Southern Alberta. Alberta Genealogical Society made a very substantial contribution to the Registry by compiling and supplying AFHS with a database listing of a great many of the recording and transcription projects for the Province.
  11. Disclaimer: Every effort has been made to ensure accuracy in the preparation of the items in the Registry, but human errors are always possible. If you find an error of any sort, please advise us so that we can look into the matter and look after it immediately.   Wherever possible, we have provided links to online indexes to information. In all cases, stewards have been identified. By contacting them, you may be able to acquire more data than appears in the online sources as a response to a specific query or by purchasing a publication. There may be fees set by the data stewards for such additional information.
  12. Have you won any awards? Just a couple.  
    NEHGS Technology Excellence Awardrom the New England Historic Genealogical Society we received their first annual Genealogy Technology Achievement Award for the Canadian Genealogical Projects Registry. Janet Morgan and Judith Rempel attended the GenTech conference in San Diego to receive the award on behalf of the AFHS.  
    Dick Eastman also mentioned us in his newsletter in January 1999!

    Plant your family tree award