Submission Guidelines for The Ostracon
The Publications Committee of the Egyptian Studies Society
has adopted the following guidelines for submissions to The Ostracon.
The Ostracon is a research journal. Factual articles about Ancient
Egypt are welcome. These may take the form of scholarly articles,
book reviews, reviews of significant lectures or exhibits, or interpretive
articles that apply to the archaeology of Egypt. In general, highly
speculative material, fiction or reviews of fiction will not be published.
For a discussion of the distinction between speculation and interpretation,
please see this essay.
If you have an idea, but don't really know where to begin, please feel
free to e-mail
the editor. The editor and staff will do their best to try to help
you with research suggestions, or anything else you might need.
You don't have to be the best scholar in the world to submit something;
all we ask for is a love of the subject and a willingness to work within the
general framework outlined here.
Please note: Dated materials (notices of meeting times, events, etc.) are
better submitted to The
Here are the guidelines we request you follow when
submitting an article or review to The Ostracon. None of these guidelines
are carved in stone, but if you can stick to most
of them, it will make things easier for everyone concerned.
- Articles must be in English. Quotations or excerpts in other languages
should be accompanied by English translations.
- Article length should be limited
to approximately 5000 words; longer articles will be considered,
but may be printed in two issues or
returned for editing. Reviews and lecture notes should not exceed
- For the sake of consistency, all place
names and personal names, such as the names of Egyptian kings, will
be edited to conform
to the house style. In particular, Egyptian names will be changed
by the editor to their Egyptian rather than Greek form (thus, Khufu
If you mention an ancient site by its Classical (i.e., Greek or
Latin) name, try to give its modern name as well, if you
happen know it (thus, "Herakleopolis, modern Ihnasiyyah el-Medina").
For dates, please use the now-standard "BCE-CE" notation, rather
"BC-AD." Authors with strong religious preferences may
use "BC-AD," however.
In general, citations and other matters of publication style should
The Chicago Manual of Style, fifteenth edition.
When citing research sources, the Author-Date-Page style
(e.g., Redford 1999b, 127), is preferred.
However, the Humanities style with superscript numbers and
endnotes may be used. Please be aware that the relatively small
type size used in The Ostracon means that superscript reference numbers
will be very small and hard for some readers to see.
For books, make sure both publisher and place of publication are cited.
Citations to The Ostracon should always be in that form with the word
Katzenstein, H. Jacob. 1982. "Gaza in Egyptian Texts of the New Kingdom."
Journal of the American Oriental Society 102:111–113.
Breasted, James Henry. 1906. Ancient Egyptian Records: Historical Documents
from the Earliest Times to the Persian Conquest; Collected, Edited
and Translated with Commentary. 5 vols. Ancient Records 2, ser. ed. William
Rainey Harper. Chicago: University of Chicago Press. (Reprinted
London: Histories & Mysteries
of Man Ltd., 1989.)
Shaw, Thurston, Paul Sinclair, Bassey Andah, and Alex Okpoko, eds. 1993.
The Archaeology of Africa: Foods, Metals, Towns. One World Archaeology 20,
ser. ed. P. J. Ucko. London and New York: Routledge.
Smith, Harry Sidney. 1992. "The Making of Egypt: A Review of the Influence
of Susa and Sumer on Upper Egypt and Lower Nubia in the Fourth Millennium
B.C." In The Followers of Horus: Studies Dedicated to Michael Allen
Hoffman, 1944–1990, edited by Renee F. Friedman and Barbara Adams.
Egyptian Studies Association Publication 2. Oxford: Oxbow Books.
Hoch, James Eric. 1991. Semitic Loan Words in Egyptian Texts of the
New Kingdom and Third Intermediate Period. Doctoral dissertation;
Toronto: University of Toronto, Department of Near Eastern Studies.
- The copyright of all manuscripts published in The Ostracon
remains the property of the authors. Under no circumstances are articles in
The Ostracon to be reprinted without written permission of the
original author. Any author submitting a manuscript to The Ostracon
for consideration is deemed to have granted the Egyptian Study
Society a one-time right to publish the manuscript in print, on the World
Wide Web, and
(possibly in the future) in electronic archival form, such as a
CD-ROM or DVD.
Web publication may be delayed for
a period generally not to exceed 6 months, but will be expedited
if requested. Each article's Web publication will be in a "reprint" format
consisting of a cover showing the article title and author, followed by
the pages on which that article appears. Every effort is made to have the
appearance, pagination and layout of the reprint-format duplicate the
printed material. Any errors in the printed version may be corrected on
the Web; if so, a notice will accompany the reprint.
- We encourage authors to submit manuscripts
e-mail in Microsoft Word (MS
Word), or WordPerfect formats. Currently, MS Word 2000 and and Word
Perfect 12 or earlier
formats can be read by our software but we can usually manage
to convert articles from other word processing programs, such
as Star Office or Open Office, or files in RTF (.rtf) format. If
you plan to submit an article in any other word- processing format,
contact the editor before
- Please format the body text in Times New Roman
(Windows) or Times (Macintosh, Linux). If submitting a manuscript on diskette
or CD via post, enclose a printout as well. Typewritten manuscripts
will also be accepted but must be double spaced. If you would like to
send your submission via post, please
e-mail the editor for the
- Egyptian hieroglyphs in the text of
an article should be rendered as transliterations. If in addition,
the glyphs themselves are to appear in the article,
they should be submitted as figures. You may submit handwritten hieroglyphs,
provided they are clearly legible. The same conditions may also apply
to characters in exotic
(non-Roman) scripts such as Arabic, Greek, Coptic, Hebrew, etc., although
they can often be printed in-line with the text if we have the fonts
available. Please consult
the editor about these issues.
- All graphic material not the property
of the author—illustrations, photographs, maps, diagrams, etc.— must
used with permission to publish from the copyright owner. In general,
works published prior to 1925 are public domain, but the individual
such material accepts all responsibility for any copyright infringement.
- Please submit scanned graphics (drawings,
photographs, etc.) that are at least 150 or preferably 300 dots-per-inch,
if possible. The graphic
file format should be TIFF (.tif) or a high resolution JPEG file (.jpg).
Please contact the editor for
permission to e-mail graphics BEFORE doing so. E-mailed submissions
should not exceed 2 Megabytes per e-mail message. Larger graphics files
should be mailed on CD-ROM or we will make special arrangements with
Photographs may be submitted in either print or slide format; we
will scan them for you. It is highly recommended that you keep a duplicate
copy as the ESS cannot be held responsible for any lost photographs.
Every effort will be made
to return photos as soon as possible.
We look forward to your submission! Please do not hesitate to
contact the editor with any questions, comments, or requests for help.